Use of this website and the services provided via it are conditional upon you accepting the following terms and conditions. Unless otherwise specified, your acceptance of these terms and conditions shall be indicated by your use of www.shelfordfunrun.co.uk or registration for the Shelford Fun Run.

We will endeavour to ensure that www.shelfordfunrun.co.uk is available without any interruptions. However, we reserve the right to make www.shelfordfunrun.co.uk unavailable at any time or to restrict access to parts or all of www.shelfordfunrun.co.uk

The UKA 5k Run/ Fun Run on Sunday 10th September 2023  

When you register and run in the Shelford Fun Run, you run entirely at your own risk. You declare that you are fit to run. The organisers will not be held responsible for any injury sustained during or as a result of taking part in this event, or for any loss or damage to property.

Where you have registered or entered on behalf of anyone under the age of 18 you also agree to the contents of the terms and conditions on behalf of the person under 18.

Younger participants must be accompanied and supervised by an adult who is responsible for their safety.

Please be mindful of spectators and pedestrians and stay on the marked route on the road, not the pavement.

No dogs and no scooters will be permitted on the course.  This applies to both the 5k race and the fun run.

Buggies and mobility aids are welcome in the fun run.

Headphones are not recommended, but are not prohibited as the race is on closed roads.  If you do wear headphones, please ensure the volume is adjusted to allow you to hear instructions from organisers and marshals, and so you can be alert to other runners around you.

We recommend that you warm up and cool down properly before taking part in the event or training.

We recommend carrying emergency contact details with you on your run and a list of any medical conditions you have, these should be written on the reverse of your race number.

If participants would like to receive a medal, please indicate this at the time of registration by ticking the appropriate box.

This is a charity event staffed by volunteers and, while all effort will be made to record finish times, the organisers take no responsibility for times not recorded accurately.  If an accurate time is imperative we ask competitors to record their own times.  All times and positions recorded will be published as soon as possible after the event.


We aim to be as inclusive event as possible, please do get in touch with any particular access needs that you have.

The 5k route is very flat and the majority is on the road but there are some speed humps as you exit and enter the car park area. The start and finishing straight and the race village is on grass on the recreation ground.

The Super Sensory 1k is a circuit of the recreation ground and is all on grass.

There will be toilets available for all participants in the Great Shelford Memorial Hall and the sports pavilion, including accessible toilets.  We will also have a ‘Revoloo’ mobile changing places toilet available on the day.


We will take photos of the event and there will be photographers on the course as well as the start and finish area.  The photos will be available via the Shelford Fun Run Facebook page after the event, and we will use some of them on our other social media channels and in future publicity.

If you do not want your photo to be used, please tell the volunteers at registration.

We would love you to share your photographs with us on social media or by emailing images to us at funrun@shelfordplayscape.org

If the hashtags #shelfordfunrun or #shelfordselfie have been added to images, or if our social media accounts have been ‘tagged’ in them, we will share images across our social media platforms.

If you email us images, please also confirm in the message if you are happy for us to use them in our publicity (this may be on our website, social media or in the press).


Registration and payment for this event is processed off this website with Total Race Timing. They will share with us the information about you which you fill out on the registration form.  Other than confirmation of how much you have paid, we will not be party to specific payment details. Please refer to Total Race Timing’s T&Cs and Privacy policy for further details of how the information collected will be used and stored on their site.

If you are entering this race on behalf of another person, you must be authorised by them to accept these Terms and Conditions on their behalf.


No refunds will be given once you have registered for the live race event, unless due to unforeseen circumstances the event does not take place in which case places can be deferred to 2024 or a refund can be processed incurring a 90p admin charge.

Data Protection

It is your responsibility to ensure that you give us an accurate and valid e-mail address and other contact details, and tell us of any changes to them. We comply with applicable Data Protection laws in the UK.

The information collected is solely used for registration, logging results and for race information. If you have any queries about this, please contact funrun@shelfordplayscape.org

Our Liability

We will not be liable for any loss or damage arising from taking part in the virtual Shelford Fun Run.  These terms and conditions are governed by English law and any dispute connected with this agreement is subject to the exclusive jurisdiction of the English courts. Nothing in this User Agreement affects your statutory rights as a consumer.


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www.shelfordfunrun.co.uk includes links to other internet sites. Without limiting what we say elsewhere, we make no representations or warranties about those sites or their content, nor that the links work.

Intellectual property

The materials and information on www.shelfordfunrun.co.uk are protected by copyright and other intellectual property rights, and may not be used by you except as expressly provided in these terms and conditions. The authors of the documents on www.shelfordfunrun.co.uk assert their moral rights.

Your Contributions

You agree that any information you provide in connection with, or which forms part of, www.shelfordfunrun.co.uk will be, as far as you are aware, true and accurate and will not infringe any copyright or trade mark, or any right of privacy, publicity or personality or any other right, whether registered or unregistered, of any other nature or any person, or be obscene or libellous or blasphemous or defamatory and you agree to indemnify us against all claims, proceedings, damages, liabilities and costs, including legal costs arising out of your breach of this term.

We cannot make any assurances about the information or contribution made by any other user and you should exercise caution before acting or otherwise relying upon any information you obtain via www.shelfordfunrun.co.uk.


If you believe that your intellectual property or other rights are being infringed by www.shelfordfunrun.co.uk, or if you are dissatisfied with www.shelfordfunrun.co.uk or any aspect of our service, in the first instance please contact funrun@shelfordplayscape.org